Registration Information

Please complete the online registration form at the bottom of this page thoroughly and follow all guidelines (below) to ensure each child is properly registered for clothing and school supplies.
Use the links along the side to download any forms and necessary information before you register your students online.

When you receive the Student Orders back from parents, you or a staff person will need to enter their information online.

Students will receive the size that is entered by you / your staff.  If children receive incorrect sizes at the Distribution event, you are asked to make exchanges within the school clothing closet.

Watch your email for updates, registration summaries, questions, and information.
Be sure to print out the final school summary once all of your students are registered. You’ll need to bring your list of registered students to the event in July.

Distribute copies of these Guidelines to anyone who will assist with registration and transportation to/from the event:

Download Guidelines for Working with Children Here.

Download Volunteer + Coordinator Release Form and Acknowledgements Here.

  1. To participate in “New Clothes, New Beginnings” Distribution, students must attend a Title I public  elementary school and participate in the school’s free or reduced lunch program*.
  2. Children must be between 5 and 12 years old.
  3. Children must be  entering kindergarten through 6th grade.
  4. You will be required to sign an acknowledgement on the registration form stating you have read and understand these requirements and that each child attending meets the criteria.

* Note: In order to Back to School Clothing Drive to receive our funding, it is imperative that only students that who are NSLP (school lunch) qualified or   below the 150% Federal Poverty Level participate in this event. Therefore it is incumbent on you to carefully select children that meet this requirement.
[Participating schools and Districts mutually understand and agree that participating in the BTSCD New Clothes New Beginnings/Backpack Buddies Program is restricted for only selected  students who not only meet or exceed the BTSCDA guidelines but  who, in  addition, must either be:  (1) eligible to receive the School “Free Lunch” benefit (per the Child Nutrition Programs Income Eligibility Guidelines from the U.S. Department of Agriculture  Food and Nutrition Service) because they are at or below 130% of the Federal Income Poverty Level Guideline OR  (2) even though not eligible to  receive the Free Lunch benefit, BTSCDA can document  they are below 150% of the  Federal Poverty Level which is the definition for “low-income resident” in the RS 43-1088 “Credit for Contribution to Qualifying Charitable   Organization”   (formerly  titled  “Credit  for  Contribution  to Charitable Organization that Provides Assistance to the Working Poor”)]

  1. Register the children with the greatest need and reliable to participate.
  2. Arrange bus transportation to get each registered child to Distribution.
  3. Explain to parents exactly what clothes and supplies children will get at the event.
  4. Send reminders to each family – or make phone calls or home visits –   ensure all registered children come to the event.
  5. In order to have the right merchandise on hand at the event, please understand that we will order and distribute the sizes  the parent / you request.  Unless extreme, obvious error, we cannot give out different sizes at the event because that size likely belongs to another child.  You are asked to exchange sizes within your school clothing closet.   You may notify us in advance if any of your participating students have special size requirements or religious practices that dictate a particular form of dress.
  6. In order to ensure the safe participation of all students, children with special needs including physical limitations and/or behavioral challenges (such as autism, ADHD, etc.) should attend only if they do not require additional chaperones other than registered school chaperone(s).   If you feel it is not in the child’s best interest or safety, then the school chaperone may walk through and receive merchandise and school supplies for that child and bring the items back to the school.
  1. This day is for the children! Absolutely NO parents are allowed to attend Distribution – NO EXCEPTIONS! Parents will be asked to leave. If your school needs to bring parents as chaperones, they must *not*  be related to any of the participating students.
  2. Nonprofit and/or social service partners who receive clothes must have children with them.    Case workers or counselors may not  shop for children.
  3. Children must attend Distribution in order to receive clothing and other items. There will NOT be ANY exceptions made for sleeping in, illness, being out of town, etc.
  4. It is imperative parents understand the importance of remembering the date and time their child(ren) need(s) to be at school to take the bus to Distribution.  Parents are not allowed to drop child off at the event, should he or she miss the bus.  Students arrive by bus.
  1. Your school’s allotted number of spaces is preloaded in the school profile connected to your registration. If you did not receive an email with this information, contact your district representative.
  2. Siblings should be registered individually.
  3. Upon arrival at the event, children should be grouped with siblings before proceeding to registration tables, if necessary.
  1. Children must be bussed as a group to and from the event – NO EXCEPTIONS! Once again, they may NOT be dropped off by parents or arrive at the event separately.
  2. No more than two chaperones per school are allowed.
  3. Bus drivers can wait in the designated Bus Driver area.
  4. Make sure ALL of your students are on the bus before you depart from the event.
  1. You are responsible for providing water and snacks or lunches for your children.
  2. Feel free to come early or stay after to feed your students. If you come early make sure children are done eating and are registered by your assigned time.
  3. No food or drink is allowed in the gym. We will have a designated area where you can store such items. Please write names on water bottles prior to arrival.
  4. For security purposes, there is no re-entry into the gym. Please bring all lunches, coolers, etc., in with you. There will be a dedicated area for you to store them while your students shop.
  5. Please take responsibility for cleaning up after your students.
  1. We do our best to stay on schedule and serve your school within the time period assigned. We depend on volunteers to keep us on schedule.
  2. Plan to arrive 15 minutes before your scheduled time.
  3. It is impossible for us to estimate a time you will be done and back at your school.
  1. All children must wear name tags.
  2. Write the name of your school & school district, as well as child’s first name on each name tag.
  3. Please add the coordinator’s phone number.
Again, Please Note:  Successful management of such a significant number of children requires complete compliance with our procedures. All school representatives are subject to the decisions of the auditorium manager, which are final.

  1. Children exit the bus and enter the arena, where a volunteer will take them to designated seating area.
  2. After check in, the children wait until their number is called and then go into the store to “shop” for their clothes (our volunteers will guide them through this process).
  3. After the children receive clothes and school supplies, volunteers will walk them back to a designated seating area.
  4. Children will have the opportunity to explore the exhibits in the Learning Zone while they wait.
  5. Once your group has completed Distribution you can load them back on the bus.
  6. It is your responsibility to keep track of your students while they wait and to ensure all children have completed Distribution /are sitting together before leaving. A sign will be provided to you to aid in this process.
School Allocation, Date & Time by School
School Allocation, Date & Time by District

Forms:

Student Registration From
Student Registration From (Spanish)
Size Chart
Size Chart (Spanish)
Dental Consent Form
Guidelines for Working with Children
Volunteer + Coordinator Release Form

 Please remember:

  1. Contact us immediately if your school decides not to participate or if you need fewer slots.
  2. Please stand by the registration table when your school checks in to help with any questions that may arise.
  3. Designate someone who can serve as your back-up in case you’re unable to follow through with these responsibilities.
  4. Enter your school and student information to the website no later than March 29th.

If you have any questions please contact Joanne Grady at 602.256.9408 or email joanne@btscd.com

Thank you for participating in New Clothes, New Beginnings Distribution!

Registration Form